Fees and Registration

Fees and Registration

Member-only events

Registering for an EPDP workshop

Before registering for a workshop, please click on its title and read the abstract, including the participant profile. Some workshops (including foundation ones) are designed for people with some knowledge or previous experience. Some workshops require participants to bring equipment such as a laptop. Please contact info@emwa.org if you have any queries. 

Waiting lists for EPDP workshops

If your first-choice of EPDP workshop or other event is full, you can ask to be put on a waiting list. However, we advise you to also book another workshop, because we generally have a very low cancellation rate for the workshops and so places do not often become available. If a place does become available, we will offer it to delegates in the order in which they were added to the waiting list. If we are able to offer you a place on your first-choice workshop, we will let you know by 7 October 2019. If you do not hear from us by then, we are sorry that on this occasion you have been unsuccessful.


Main conference attendance

The main conference is open to EMWA members. Non-members are invited to join EMWA when registering for the conference. Membership costs €130 per year. EMWA conferences are educational events and EMWA reserves the right to refuse registrations and/or eject participants who engage in unauthorized commercial activities. A full list of sponsorship options are available here. 


Conference registration fees 

Conference registration fees are as follows.




Early registration

Deadline: 1 October 2019

Regular registration

Deadline: 2 November 2019

Late and on-site registration






Registration includes all conference materials, and attendance at the following events, opening networking event and welcome reception, freelance business forum, introduction to medical writing seminar, early morning and lunchtime events, Friday evening short seminar, lunches and refreshment breaks.

The registration fee does not include attending EMWA Professional Development Programme (EPDP) workshops. These are charged separately. 

Fees for EPDP Workshops



Foundation workshop

Single workshop


Double workshop


Advanced workshop



Changes to registration

Changes may be made to workshop choices after booking (that is, cancellation of one workshop and replacement by another) for an administration fee of €25, plus any difference in price between the choice of workshops. Workshops and social events may be added to your original registration (subject to availability) at any time, without incurring an administrative fee. All changes are subject to availability.

Cancellation of attendance

If you wish to cancel your attendance at the conference, a refund, less an administration fee of €150, will be made, provided your cancellation is made in writing to EMWA head office before 1 October 2019. No refunds will be made after this date.

Accompanying persons

Accompanying persons wishing to attend the opening networking event and welcome reception, and to join the EMWA lunch and refreshment breaks, must be registered for the conference by the EMWA member they are accompanying. The fee for registering accompanying persons is €170.

For registered disabled delegates, one registered accompanying carer may attend free of charge. EMWA reserves the right to ask for proof of disability (e.g. national registration certificate) for delegates claiming the reduced rate for their accompanying carer. Accompanying persons (including carers) may not attend workshops, seminars, or other charged-for events at the conference, but are welcome to attend all open sessions, refreshment breaks, and meals. 

Events open to non-members

'Introduction to Medical Writing' seminar

This event is open to the public and is free of charge. However, attendees are asked to register in advance, and should note that refreshments are available only to paying conference delegates. Please let us know in advance if you decide not to attend this event, so that we can offer the place to someone else.

Social events

For details and charges for all social events, see the Social Programme page.


At the time of registration, delegates may choose between immediate payment by credit card or to be invoiced. Invoices must be settled by bank transfer in Euros. All fees are payable in advance. Full payment is due by 2 November 2019. If payment has not been received by this date, EMWA reserves the right to request payment (if necessary on-site) at the on-site registration rate.



Conference Registration